Conference Room Services
Enhance collaboration and impact with purpose-built Microsoft Teams-enabled meeting rooms, professionally designed, equipped, and supported by BITS.
What are Conference Room Services?
We deliver end-to-end Microsoft Teams-integrated conference room services covering hardware, configuration, networking, and training to create seamless, enterprise-ready meeting spaces.
ITS Technology Group’s Conference Room Services transform ordinary rooms into professional collaboration hubs. We manage everything from choosing and installing AV hardware and acoustic tuning to seamless Microsoft Teams integration and reliable network setup so that you can host effective meetings without disruptions.
Key Service Benefits
Seamless Hybrid
Meeting Experience
Microsoft Teams Rooms delivers one-touch join, reliable audio/video tools, and inclusive environments for all participants, no more delayed starts or tech headaches.
Boosted Engagement &
Collaboration
AI-enabled cameras, interactive whiteboards, and shared screens foster active participation from both remote and onsite attendees, dropping meeting lags and increasing idea sharing.
Significant Cost &
Time Savings
Reducing travel and streamlining AV setups means less admin time and lower meeting room tech costs. Forrester reports Teams Rooms can generate a 342% ROI and save $108k in workflow efficiencies over three years.
Enterprise-Grade Security
& Manageability
Purpose-built Teams-certified hardware with built-in security, remote monitoring, and analytics gives IT control and visibility, reducing support tickets and uptime disruptions.
Scalable, Future-Proof
Technology
Whether you need small huddle spaces or full boardrooms, Teams Rooms scales with plug-and-play certified kits. Future upgrades (like voice activation, real-time transcription, and AI capture) are ready to deploy.
What's Included
Expert AV Hardware Selection & Procurement
We help you choose and source certified microphones, cameras, speakers, displays, and room controllers that meet Microsoft Teams Rooms standards.
Professional Installation & Acoustic Calibration
Our in-house audio engineers install hardware and acoustically configure rooms for optimal sound quality, minimising echo and distortion. This expert approach ensures superior performance and sets us apart from competitors.
Network & Systems Integration
We integrate the room with your core network, VoIP, and Teams tenant, ensuring consistent connectivity and secure communication.
Teams Room Configuration & Testing
We configure Teams devices (Windows or Android), schedule accounts, enable features like proximity join, whiteboarding, and meeting capture, and thoroughly test before handover.
Remote Monitoring & 24/7 Support
Post-deployment, BITS monitors room health remotely, proactively resolves issues, handles software updates, and provides support via our service desk.
Industry Specialities
Construction & Civil Engineering
BITS modernises outdated site systems, delivers reliable connectivity even in remote areas, and secures your project data, reducing downtime, delays, and cyber risk across all job sites.
Critical Infrastructure
We help essential services stay resilient with secure cloud, 24/7 monitoring, incident response, and legacy system upgrades, all mapped to Essential 8 and SOCI Act compliance requirements.
Government & Public Sector
BITS secures public sector systems, ensures uptime with Australian-based support, and simplifies compliance with ISM, Essential 8, and SOCI, empowering better digital service delivery for citizens
Legal Services
We protect privileged data with full-stack security, integrate practice management systems, and support hybrid work, so legal professionals stay compliant, efficient, and connected from court to chambers.
Not-for-Profits
We deliver cost-effective cloud solutions, cybersecurity, and ongoing support to help NFPs protect sensitive data, collaborate remotely, and stretch every dollar while staying aligned with compliance requirements
Finance
BITS aligns your systems with APRA and ASIC regulations, delivers secure cloud infrastructure, and provides proactive support to protect sensitive client data and maintain service continuity
Professional Services
BITS provides secure cloud, compliance support, disaster recovery, and integrated collaboration tools to help professionals stay productive, protect client data, and reduce downtime.
Retail & eCommerce
We unify in-store and digital systems, provide 24/7 POS support, secure payment data, and streamline backend operations, so retailers stay online, protected, and ready to grow across all channels.
Our Foundation
At BITS Technology Group, our conference room services are built upon a foundation of robust features designed to deliver seamless and secure collaboration experiences. We integrate cutting-edge technology with strategic planning to create meeting environments that enhance productivity and communication.
Microsoft Teams
Room Integration
We specialise in configuring Microsoft Teams Rooms, providing a consistent and intuitive user experience across all meeting spaces. This includes setting up one-touch join capabilities, proximity detection, and seamless content sharing to facilitate efficient meetings.
Secure and Compliant
Infrastructure
Security is paramount in our deployments. To protect sensitive information during meetings, we implement enterprise-grade security measures, including encrypted communications and compliance with industry standards.
Customised AV Hardware
Solutions
Our team selects and installs audiovisual hardware tailored to your specific room requirements, ensuring optimal sound and video quality. We work with leading brands to provide reliable, high-performance equipment.
Network
Optimisation
We assess and enhance your network infrastructure to support high-quality video conferencing. This includes bandwidth management, Quality of Service (QoS) configurations, and ensuring stable connectivity for uninterrupted meetings.
Ongoing Support and
Maintenance
Our commitment doesn’t end at installation. We provide continuous support and maintenance services to ensure your conference rooms operate smoothly, including regular updates and prompt issue resolution.
Smart Room Scheduling &
Utilisation Analytics
We implement intelligent room booking systems that integrate seamlessly with platforms like Microsoft Teams and Outlook. These systems prevent double bookings, streamline scheduling, and provide insights into room usage patterns, helping you optimise space utilisation and plan for future needs.
Ready to Transform Your Meeting Spaces?
Discuss your challenges and explore how we can help!
Book a complimentary discovery session with one of our experts. They will analyse your current situation and work with you to find the right solution for your business and budget.
FAQ
What types of conference rooms does BITS support?
BITS designs and implements a variety of conference room setups, including huddle spaces, boardrooms, training rooms, and hybrid meeting spaces, all optimised for Microsoft Teams integration.
Can BITS integrate our existing AV equipment?
Yes, BITS assesses your current AV infrastructure and integrates compatible equipment into the new setup, ensuring seamless functionality and cost-effectiveness.
How does BITS ensure the security of our conference room systems?
Security is paramount; BITS implements enterprise-grade security measures, including encrypted communications and compliance with industry standards, to protect sensitive information during meetings.
What is the typical timeline for a conference room setup?
Timelines vary based on complexity, but a standard conference room installation typically takes 2 to 4 weeks from initial consultation to final testing and handover.
Does BITS provide training for our staff on the new systems?
Absolutely. BITS offers comprehensive training sessions for your team to ensure they are comfortable and proficient with the new conference room technology.
Can BITS support multiple office locations?
Yes, BITS has experience deploying standardised conference room solutions across multiple sites, ensuring consistency and reliability company-wide.
What ongoing support does BITS offer post-installation?
Post-installation, BITS provides continuous support and maintenance services, including regular updates and prompt issue resolution, to ensure your conference rooms operate smoothly.
Are BITS's conference room solutions compatible with other collaboration platforms besides Microsoft Teams?
While BITS specialises in Microsoft Teams integrations, depending on your organisation’s requirements, BITS can also accommodate other platforms like Zoom or Google Meet.